Page 212 - Universitas Terbuka Center of Excellence In Asia 2010 and The World 2020 (A Journey Towards a Leading Open and Distance Education Institution 1984-2008)

Good management required regular calculation and stocktaking of the

course materials, and the transfer of course material payment from Regional
Office to the Headquarters. Irregular stocktaking and transfer of payment had

effect on the effective distribution of the learning materials to Regional Offices.
The UT Head Office, in this case the Administration and Finance Bureau (BAUK)

that held the authority in controlling the cou.rse material stocks and financial
management in Regional Offices, would not fulfi ll the order of the course

materials in Regional Offices if they had was enough stock. This decision was
based on the stock report and the transfer of the sales payment. One of the
efforts to improve the management of the course materials was by developing

computer application system for stock management and reporting . To ensure

effective management of the course materials in Head Office and Regional
Offices, computerization in the management of the learning materials was
urgently needed.

Starting from 1998, the preparation for the computerization in the

management of the course materials began in the UT Head Office by using the
local area network (LAN). In 2000, computerization for the course material
management in UT Head Office had been effectively applied, and preparation

continued for the computerization of the course materials management in

Regional Offices. In 2001 , computerization in the management of regular course
materials in Reg ional Offices was effectively in place , and it continued with the
computerization in the management of course materials for the PGSD program in

2002 . With the application of LAN , the course materials distribution system
underwent significant changes.

The process of the course material distribution started with determining the
total printing volumes of the course materials. The meeting of determining the

printing quota of the course materials was led by Vice Rector Ill (Operational
Affairs) , involving the Faculty, Academic Administration Bureau , Administration

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