Page 272 - Universitas Terbuka Center of Excellence In Asia 2010 and The World 2020 (A Journey Towards a Leading Open and Distance Education Institution 1984-2008)

In some circumstances, UT has to make a quick decision. The decision is
made in a more participative way. This concept needs open and harmonious

cooperation to make it transparent. The concept is decided together in a serious
discussion by leaders at the Head Office and Heads of UPBJJ. The concept is

formulated according to UT's basic structure and its operational system .
The future operational system is more flexible than the previous one, even

though its implementation is sometimes more difficult than the previous one.
Registration and distribution of learning materials, which were the problems

faced in the previous system, will be handled by UPBJJ in the future. By
changing the service system into decentralized form , registration and distribution

of learning materials can be done in a short time .
The basic concept and policy of USB will be applied to UPBJJ. Some

policies about USB to be applied to UPBJJ are as follow: UPBJJ can develop its
own units independently without help from Head Office by making use of facilities

available in the region . To carry out its tasks , UPBJJ can have technical support
facilities for the implementation of education and learn ing , research , and

community service, such as laboratory/studio and library. UPBJJ can set up
student learning centers or expands its operational areas to make it easy to

provide services to students . UPBJJ will be granted autonomy to manage student
in an area with the fund provided by UT Head Office. The budget for UPBJJ will

be based on number of students and problems of communication in the region. At
the beginning of each semester, admission will be done in form of study

orientation at UPBJJ. Final examination and Final Assignment will be done
strictly and under coord ination of UPBJJ. Administration process will be

delegated to UPBJJ. Afterward , UT Head Office will record and process student's
data based on UPBJJ's report. Learning materials will be sold at UPBJJs ,

bookshops, post offices, and other places.

247