Page 219 - Universitas Terbuka Center of Excellence In Asia 2010 and The World 2020 (A Journey Towards a Leading Open and Distance Education Institution 1984-2008)

materials for the PGSD (In-service Teacher Education) program. During the
migration period to the new application in 2004, the learning material services in

the UT Headquarters were carried using two separate applications , that is, the
new application was for regular study programs, and the old application for

Primary Education Study Program . In 2005, the learning materials services had
already used the new distribution application system for all study programs.

There were constraints during the migration process into the new
application , particularly related to consistency of stock data between the one in

the warehouse and that in the computer. Additionally, there were also constraints
in operating the new application , starting from the process of making the Printing

Order Letter, goods receiving , and issuing the delivery order to printing the
delivery letter (UT03) . However, thanks to the hard-working staff and good

cooperation between the Distribution Center, the Computer Center and other
related units, the UT could overcome all those constraints . With the new
application system for the course material distribution, the process of learning

material services, including determining of printing quota, making letter of

printing order, receiving of the learning material, warehousing, making delivery
order, assembling and delivering the course materials, and reporting could be
done faster and more accurately.

The improvement of the course material services not only done by replacing

the application, but also by restructuring the organization along with the changes
of UT organization. In April 2004 , UT implemented the new organization structure
based on Decision of the Minister of national Education Number 123/0/2004

dated October 6, 2004, replacing the preceding organizational structure based on

the Decision of the Minister Number 168/0/1995. The Distribution Center
became one of restructured unit. The new name is the Learning Material Service
Center (Pusat Layanan Bahan Ajar/Pus/aba), and the position of the Head of the

Division has been changed into Coordinator. There were four Divisions and one

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